NOTICE OF PRIVACY PRACTICES
Effective Date: March 1, 2026
This Notice of Privacy Practices describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
This Notice applies to Archway Aesthetics LLC (“Archway,” “we,” “us,” or “our”) and to our workforce and contractors who are required to follow this Notice.
1. Our Duties
We are required by law to maintain the privacy of your protected health information (“PHI”) to provide you with this Notice and to follow the terms of the Notice that is currently in effect.
You have the right to be notified following a breach of unsecured PHI as required by law.
2. How We May Use and Disclose Your PHI Without Your Written Authorization
A. Treatment
We may use and disclose your PHI to provide, coordinate, or manage your care and related services. For example, we may share your PHI with Providers and clinical Team Members involved in your treatment.
B. Payment
We may use and disclose your PHI to obtain payment for services provided to you. For example we may disclose information to payment processors and financing partners to process payments and to administer your account.
C. Health Care Operations
We may use and disclose your PHI for certain operational purposes including quality assessment and improvement activities training credentialing licensing auditing compliance business planning and administrative activities.
We disclose PHI to vendors and service providers that help us operate our practice (for example practice management electronic records scheduling communications IT support and secure storage) if they are required to protect your PHI.
We limit the use and disclosure of your PHI to the minimum necessary to accomplish the intended purpose except where otherwise permitted or required by law.
D. Appointment Reminders and Health Related Communications
We may contact you to remind you of an appointment or to provide information about treatment alternatives or other health related benefits and services that may be of interest to you.
E. As Required by Law and for Public Benefit Purposes
We may use and disclose your PHI as required by law and for certain public benefit purposes including:
- Public health activities such as reporting required by law
- Health oversight activities such as audits inspections and investigations
- Judicial and administrative proceedings in response to a court order subpoena or similar lawful process
- Law enforcement purposes as permitted by law
- To avert a serious threat to health or safety as permitted by law
- Workers’ compensation as permitted by law
F. Individuals Involved in Your Care or Payment for Your Care
Unless you object we may disclose relevant PHI to a family member friend or other person you identify who is involved in your care or payment for your care. In emergencies we may use professional judgment to determine whether a disclosure is in your best interest.
3. Uses and Disclosures That Require Your Written Authorization
We will obtain your written authorization before using or disclosing your PHI for purposes that are not described in this Notice unless an exception applies under law.
Most uses and disclosures of psychotherapy notes (if any) and most uses and disclosures of PHI for marketing purposes require your written authorization.
You may revoke an authorization in writing at any time. Revocation will not affect uses or disclosures that have already occurred in reliance on your authorization.
4. Your Rights
A. Get an Electronic or Paper Copy of This Notice
You have the right to receive a copy of this Notice. If you receive this Notice electronically you have the right to request a paper copy.
B. Inspect and Get a Copy of Your PHI
You may request to inspect or receive an electronic or paper copy of certain PHI that we maintain about you. We may charge a reasonable cost based fee for copies mailing or other supplies as permitted by law.
C. Request an Amendment
You may request that we amend certain PHI if you believe it is incorrect or incomplete. We may deny your request in certain circumstances and we will provide a written explanation.
D. Request an Accounting of Disclosures
You may request a list of certain disclosures of your PHI made by us. Your request must state a time period which may not be longer than six years and may not include dates before April 14 2003.
E. Request Restrictions
You may request a restriction on certain uses or disclosures of your PHI for treatment payment or health care operations. We are not required to agree to your request except that we must agree to a request to restrict disclosure to a health plan if the disclosure is for payment or health care operations and the item or service has been paid for in full out of pocket.
F. Request Confidential Communications
You may request that we contact you in a specific way or at a specific location. For example you may ask that we contact you only at a certain phone number or by email. We will accommodate reasonable requests.
G. Choose Someone to Act for You
If you have given someone medical power of attorney or if someone is your legal guardian that person can exercise your rights and make choices about your PHI. We will verify authority before taking action.
5. Complaints and No Retaliation
If you believe your privacy rights have been violated you may file a complaint with us using the contact information below.
You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights.
You may file a complaint with the Office for Civil Rights by mail by phone or online:
Mail: U.S. Department of Health and Human Services Office for Civil Rights 200 Independence Avenue S.W. Room 509F HHH Building Washington D.C. 20201
Phone: 1-800-368-1019
TDD: 1-800-537-7697
Online: https://www.hhs.gov/ocr/privacy/hipaa/complaints/
We will not retaliate against you for filing a complaint.
6. Changes to This Notice
We reserve the right to change the terms of this Notice and to make the revised Notice effective for all PHI we maintain. The updated Notice will be available upon request and on our website.
7. Contact Information
Privacy Officer
Archway Aesthetics LLC
4165 S Grand Canyon Dr
Ste 104
Las Vegas, NV 89147
info@archwayaesthetics.com
725-525-0202
